Title
Public Improvement Contract with Intermountain Slurry Seal, Inc. for the 2019 Preventive Pavement Maintenance Chip Seal Project
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RECOMMENDED ACTION (Motion):
Award the bid and authorize the City Manager to execute the Contract Agreement in the amount of $134,826.80 with Intermountain Slurry Seal, Inc. to provide construction services to complete the 2019 Preventive Pavement Maintenance Chip Seal Project (CI 19-003).
BACKGROUND:
In accordance with City and State contracting procedures, the City of Oregon City would like to establish a contract for asphalt rubber chip seal services with Intermountain Slurry Seal, Inc. utilizing an Interstate Cooperative Agreement per ORS 279A.220. This agreement allows the City of Oregon City to piggyback off the 2019 Joint City-County Preservation Project that the City of Vancouver entered with Intermountain Slurry Seal, Inc. to provide slurry seal, chip seal, and micro-surfacing services.
Per the Joint City-County contract, Section 1-04, Intent of the Contract, expressly allows other agencies to take advantage of the contractors services and set prices under The Washington State Interlocal Cooperation Act Ch. 39.34 RCW which allows other public agencies to purchase identical services and pricing under their solicitation or contract.
Following ORS 279A.220(b), a notice of intent to establish a contract was published in the Portland Daily Journal of Commerce on May 27, 2019. This notice did not receive any comments within the required seven-day public notice period.
The work authorized by this contract is funded though the City’s Pavement Maintenance Utility Fee (PMUF) and is a necessary component of the City’s annual street maintenance commitment. As of two years ago, the asphalt rubber (AR) chip seal application was new to the City which usually utilizes a chip seal treatment consisting of crushed rock. The AR chip seal is composed of a blend of asphalt cement and crumb rubber, oftentimes consisting of reclaimed tire rubber. This rubber in the binder creates a flexible and tough material that is more resistant to cracking and blunts cracks if they do appear to prevent spreading. Without this treatment, these existing cracks and rough surfaces will become more porous, allowing water to compromise the subgrade and causing the road section to fail.
The required work includes the application of approximately 20,037 square yards of AR chip seal material including street preparation, neighborhood notification, traffic control, material delivery, material application, striping, and final project cleanup. The work is set to be completed by September 1, 2019.
BUDGET IMPACT:
Amount: $134,826.80
FY(s): 2019-20
Funding Source: Pavement Maintenance Utility Fee (PMUF)