Title
Personal Services Agreement Amendment No. 2 with C&R Reforestation for the Landscape Maintenance Services for the Stormwater Division of Public Works
Body
RECOMMENDED ACTION (Motion):
Authorize the City Manager to execute Amendment No. 2 to the Personal Services Agreement (PSA) in the amount of $114,886.68 with C&R Reforestation to provide one additional year of landscaping services for the Stormwater Division of Public Works (PS 16-022).
BACKGROUND:
Oregon City is responsible for a variety of ongoing landscape maintenance including approximately 132 sites and 42 acres of rights-of-way, street medians, facilities, water pump stations, and reservoirs. The City’s ongoing landscape maintenance projects can generally be categorized in these five types of properties: Stormwater Division, Street Division, Water Division, Sanitary Division, and Urban Renewal.
The City’s previous landscape contracts reached the end of the original contract terms in April 2016. The City solicited proposals from qualified landscape maintenance service providers beginning in March 2016. A total of seven proposals were received and reviewed by staff. The two-year Street Division contract was awarded to ValleyScapes, Inc. on April 20, 2016 to perform landscape maintenance services. However, the City chose to terminate the contract with ValleyScapes, Inc. effective September 7, 2016. The City entered into a landscape maintenance service contract with the second highest scoring contractor, C&R Reforestation, for the remainder of the two-year term (nineteen months).
The contract entered into with C&R Reforestation stipulates that after the original contract duration, the contract could be extended for up to three (3) additional one-year terms. The current contract amendment expires on April 30, 2019, and Public Works Operations would like to exercise the right to extend the contract for one more year. With this contract extension, an additional three (3) landscape sites have been add...
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