Title
Fleet Purchase Authorization - Crafco SS125 Crack Sealing Machine
Body
RECOMMENDED ACTION (Motion):
Staff recommends that the City Commission authorize the purchase of a Crafco SS125 Crack Sealing Machine. The price of the equipment is $57,500.00 and was a previously authorized expenditure within the FY 2015-17 biennial budget.
BACKGROUND:
Oregon City fleet purchases are managed through our Fleet Replacement Fund. Every year, each Public Works Division budgets a predetermined amount for deposit into the Fleet Replacement Account to assure adequate funding is available when new or replacement vehicles are scheduled for purchase. This particular asset will serve as the second generation of crack sealing machines that the City has acquired. There is sufficient funding within the fleet replacement fund to allow the Public Works Department to fund and support the new asset. The current crack sealing machine was originally acquired in 1999 and has reached the end of its useful life. This asset is an integral part of our in-house pavement management program and is used very heavily each season to seal cracks within the asphalt road surface throughout the city limits. The 1999 Crack Sealer will be traded in to the awardee to further reduce the overall contract price. The trade in value will be determined at a later date.
For this purchase, staff obtained three competitive quotes from comparable vendors. The purchasing program complies with all state procurement requirements set forth under ORS §279A.220 and the City of Oregon City purchasing requirements.
BUDGET IMPACT:
Amount: $57,500.00
FY(s): 2016-17
Funding Source: Transportation Fleet Replacement Fund