Title
Contract for Construction Manager/General Contractor for the Police and Municipal Courts Building
Body
RECOMMENDED ACTION (Motion):
Authorize the City Manager to execute the contract for the Construction Manager/General Contractor (CM/GC) Alternative Contracting Method for the Police and Municipal Courts Building with P&C Construction.
BACKGROUND:
On September 19, 2017, the voters of Oregon City authorized the issuance of bonds in the principal amount up to $16 million to provide a new Police and Municipal Court Facility. These funds will be added to the existing Community Safety Advancement Fee (CSAF) revenues in reserve. On November 15, 2017, the City Commission approved Resolution No. 17-28 to authorize and execute the sale and issuance of the bonds, and related transactions.
The City has already contracted with a Technical Advisor (McClaren Wilson & Lawrie, Inc.) Project Manager/Owner’s Representative (PlanB Consultancy), and an Architectural Firm (FFA Architecture and Interiors, Inc.) to begin developing concepts for the construction of the new Police and Municipal Courts Building. Because of the technical challenges related to security, confidentiality, and a police department’s interaction with the community; the Commission approved an exemption to the typical “design, bid, build” process to use a “Construction Manager/General Contractor (“CM/GC”) process.
The City issued a Request for Qualifications for CM/GC services for the Police and Municipal Courts Building. Three proposals were received on October 12, 2018, and a selection committee chose to interview all three candidates on October 25, 2018. Of these firms, the selection committee determined that P & C Construction (P & C) was the best choice for this important City project. A copy of the proposal from P & C is attached. As demonstrated in that proposal, P & C has extensive experience with civic projects, including public safety facilities, as well as using the CM/GC process.
As noted in the proposal and the contract, the role of the CM/GC has two parts. In addition to the typical role as the contractor building the project, the CM/GC is brought into the project earlier than normal in the design process, as described in the “preconstruction” portion of the contract. Once a design is established, the CM/GC is also responsible for constructing the building subject to a guaranteed maximum price.
Based on P & C’s proposal, it is recommended that the Commission authorize the City Manager to execute the contract necessary to have P & C Construction serve as the Construction Manager/General Contractor for the Police and Municipal Courts Building, which is attached.
BUDGET IMPACT:
Amount: Pre-construction fees shall not exceed $76,311. However, the full budget impact of this contract will not be known until work has entered a future phase of work. Fees after the pre-construction phase are a percentage of the total cost of the work. Funds are appropriated in in the 2017-2019 and 2019-2021 budgets which will be appropriated from bonds and reserve revenues.
FY(s): 2017-2019, 2019-2021
Funding Source: Community Safety Advancement Fee (CSAF) revenues, Bonds