Title
Resolution No. 18-14, Amending Bylaws for the Transportation Advisory Committee
Body
RECOMMENDED ACTION (Motion):
Approve Resolution No. 18-14 amending Bylaws for the Transportation Advisory Committee and authorize the Mayor and City Recorder to execute it.
BACKGROUND:
The Transportation Advisory Committee (TAC) was established on February 7, 1996 through the adoption of Resolution No. 96-3. The purpose of the TAC was to provide advice to the Planning Commission, City Commission, and Urban Renewal Agency on the Development of a City Transportation System Plan and other transportation and land use matters relevant to Oregon City. The purpose of the TAC was further clarified through the adoption of Resolutions 99-40 and 02-04.
In 2009, TAC members determined that the creation of bylaws would help to better outline the purpose and procedures of the TAC. As a result, a subcommittee was formed to develop the bylaws which were forwarded to the City Commission by a unanimous vote of the TAC, and the bylaws were adopted through Resolution 09-27 on November 4, 2009. On June 19, 2013, the bylaws were expanded to allow one TAC member that resides or works outside of the city limits but within the 97045 and 97004 zip codes through resolution No. 13-20. On August 17, 2016, the bylaws were amended to allow the chair and vice-chair to hold two-year terms.
Following several discussions, the TAC would like to modify three elements of the bylaws including:
1. Under Article II (A) there is reference to preparation of a Neighborhood Traffic Management Plan. As a housekeeping item, the TAC would like to change the referenced document in Section II - Purpose, Authority, and Duties from “Neighborhood Traffic Management Plan” to “Neighborhood Traffic Fact Sheet.” The TAC has spent a great deal of time on the Fact Sheet and absent a Neighborhood traffic Management Plan this Fact Sheet serves a similar function.
2. Under Article IV(A) nominations of new officers are required to take place in October and elections to be held in November with the officer changes to take place the following January. The TAC has established that for a variety of reasons (cancelled meetings, lack of a quorum, delayed appointments, TAC readiness) date and month specific requirements as listed in the bylaws has created some unnecessary misunderstanding. The amended bylaws add flexibility by permitting the nominations and elections of officers to be taken at the TAC meeting immediately following the Mayor’s appointment of Transportation Advisory Committee members.
3. Under Article V (B) there is a provision that requires a meeting to be “cancelled” if a quorum is not attained. Given the published agendas and regular content presenters as well as video coverage the TAC would like to remove the requirement that a quorum must be attained within fifteen minutes following the scheduled time of call to order, or the meeting must be canceled. This bylaws section without this second sentence already establishes the need for a quorum to decide any matter.